Each Country has its own documentary requirements…. For instance, Tanzania differs from South Africa…. here is what I found out about death of a safari participant in South Africa:
Documents normally required
- South African death certificate
- Issued by the South African authorities.
- It should identify the deceased, date and place of death, and cause of death.
- The U.S. State Department says the local death certificate should be properly authenticated as required by South African law.
- Deceased’s U.S. passport
- The passport, or at least a copy of the identification pages, will be needed to establish identity and citizenship.
- Consular Mortuary Certificate
- This is prepared by a U.S. consular officer.
- It is specifically used to facilitate transportation of the remains and U.S. customs entry.
- Transit/export permit
- South African health authorities issue the appropriate permit for transportation of human remains out of South Africa.
- This is an important South African requirement.
- Embalming certificate
- Normally required for shipment of a body.
- South African regulations require documentation concerning embalming and preparation of the remains.
- Funeral director’s affidavit
- The South African funeral director generally provides an affidavit confirming that the casket contains only the deceased’s remains, clothing and permitted packing materials.
- It may also certify that the remains have been embalmed and properly prepared.
- Medical/infectious-disease certification
- Documentation should establish that the deceased did not die from a communicable disease that would create a quarantine concern.
- Depending upon the circumstances, a doctor’s or pathologist’s letter may be required.
- Identification and authorization from the next of kin
- South African requirements can include a letter from the family member requesting exportation, together with identification of the person making the request.
- Coffin/container certification
- The remains must be appropriately prepared and placed in a container meeting transportation requirements. South African guidance generally calls for an airtight container and sturdy, non-transparent coffin.
One particularly important document
The Consular Mortuary Certificate is different from the Consular Report of Death Abroad (CRODA).
The CRODA is primarily an official U.S. record of the death and is useful for estate, insurance and other U.S. purposes. It is not the document that substitutes for the mortuary certificate when physically transporting the body. The State Department specifically identifies the consular mortuary certificate as one of the four principal documents for transporting remains to the United States.
I would have the family do this first
If this is for an actual death or you’re preparing in advance, the first call should be to the U.S. Embassy in Pretoria or the appropriate U.S. Consulate in South Africa, rather than trying to assemble the documents independently. The State Department says consular officers can coordinate with South African authorities and the funeral home and ensure that the required documents accompany the remains.
A South African funeral home experienced in international repatriation to the United States should also be retained. They normally handle much of the South African permitting, embalming, airline arrangements and coordination with the U.S. receiving funeral home.
Note that if the deceased family desires cremation, the steps are simpler as the Medical Infectious Disease Certificate as well as the embalming certificate are eliminated.